Agenda 01/15/14

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01-15-14 Agenda

Agenda 11/06/13

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11-6-13 Agenda

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06-05-13 Agenda

Agenda 04/25/13

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04-25-13 Agenda

Board Meeting Minutes 11/06/13

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Nov 6 2013

Board Meeting Minutes 08/21/13

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08-21-13 Minutes

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Board Meeting Minutes 06/05/13

Board Meeting Minutes 4/25/13

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4-25-13 Board Meeting Minutes

2013 Financial Documents: FY13 Audit and 2013 Tax Form 990

Posted on: February 3rd, 2014 | Author: General Manager | Filed under: About KSDP, Station Documents

2013 Form 990
Final Audited Financials, KSDP, FY13

March 11, 2012 KSDP Meeting Agenda

Posted on: March 13th, 2013 | Author: Sha | Filed under: Agendas

March 11, 2013 KSDP Meeting Minutes

Posted on: March 13th, 2013 | Author: Sha | Filed under: Minutes

 

MEETING MINUTES

 

  1. Call to order

Luke Meinert called the meeting to order at 5:38pm on Monday, March 11, 2013 at the Sand Point KSDP Radio Station.

  1. Roll call

Board members present: Luke Meinert, President; Jim Brown, Vice President; Dan Williams, Secretary/Treasurer

The following board members were excused: Jack Foster Jr, Director; James ‘Jamo’ Webster, Director

The following persons were present: Austin Roof, General Manager; Shalene Chebetnoy-Jackson, Administrative Assistant; Dave Dillard, DJ; Marissa Williams, Intern

 

  1. Approval of Agenda

Jim asked to add under new business, c.) State Basketball

Luke, under new business, changed a.)Swearing in of New Board Members to a.)Acceptance of Election Results. Also under new business, Luke added d.) Cell Phones

Jim made a motion to add all of the above to agenda and approve it. Dan seconded. All in favor. Motion Passed.

  1. Approval of minutes from last meeting

Jim made motion to approve minutes from last meeting. Dan seconded. All in favor. Motion passed.

 

  1. Reports

a.) General Managers Report:

Austin gave updates on the financial status of the radio station, we are in a healthy state right now. We are finishing up the FY12 Grant and the next legislative cycle we will apply for another. Luke asked about the waiting period between the close out of this grant and applying for another one. Asked if there were any other kind of grants out there. Austin said that currently radio stations are not being looked at for grants. We could work with the Borough or the City to apply for other grants though. There are also private foundations like Rasmuson. Austin asked if anyone had any big ideas for grants, a translator in False Pass was brought up. Luke asked that we make a list of 5 or 10 things, short or long term that we could improve at the station. Austin will look into this, thoughts on maybe doing something with the internet/website.

Austin talked about the expanded coverage of the basketball games this season. This year every Sand Point game and almost every King Cove game was broadcasted on KSDP. The hope for next year is to create sponsorship spots during basketball game coverage. There is a conference coming up in May based around underwriting and fundraising that could help with these goals. Also updated information about how Virgil is doing with the tech job. He has been doing a lot of interviews with people on the radio and has also been working with Austin on redoing the station website. Virgil will be back in the office for a bit until salmon season opens then he will be fishing. While Virgil was in Anchorage, he also helped getting things set up so we were able to the broadcast the Board of Fish meetings.

The transmitter is running well since the last time that it was fixed. The problem last time was a wire that was loose. The guy who came in to fix this also did a routine inspection of the tower and made sure everything else was in place and how it should be. Also talked about the future installation of our UPS/Power Conditioner for the transmitter site so when the power goes out, the UPS will keep the transmitter running until the back-up generator kicks on. This will protect the transmitter from power outages and surges.

Talked a little about the Emergency How to Manual that we have been putting together.

Austin talked about updating the website a little more and looking for potential developers for this. Should be discussed more next meeting.

Luke asked who will be in charge while Austin is gone. Virgil will be the ‘go to’ guy if something goes down and Shalene will man the office.

b.) Administrative Report:

Shalene gave oral report on what she has been working on. Talked more about the manual that has been put together to help in case something goes wrong at the station. Also included in the manual are how to everyday things and annual fundraising and membership information. Shalene has been doing all of the everyday stuff, printing checks, inputting payroll, etc.

c.) Programming Report:

Virgil has been adding more songs and updating, our library is now at about 19,000 songs. Dave has updated the classical music library as well. The station has been looking to save money on music. We have been paying $375.00 per month for a couple of hard drives and also cds that we get in the mail weekly. The CD’s are not up to par and don’t have a lot of the more popular songs. Austin and Shalene have been trying to contact Jones to no avail. Trying to cancel our subscription with them but almost impossible to get a hold of them. The board suggested that maybe we stop payment until they contact us. The alternative that Austin has found for this is through another licensing firm. It would be a 50 year contract for a $380 one time payment.

Dave asked the boards opinion about maybe doing a monthly talk show featuring famous people and debates. Everyone seemed to agree that it would be a good idea.

The radio station has also been broadcasting the City Council Meetings. Also trying to broadcast Borough Assembly Meetings and possibly School District Meetings.

 

  1. Old Business

No Old Business

  1. New Business

a.) Acceptance of Election Results: Jim motioned to accept most recent election results that add James ‘Jamo’ Webster to the Board. Dan Seconded. All in favor. Motion passed. James will be sworn in at the next meeting.

b.) FY13 Budget: Some discussion because budget print is so small. Having trouble with quickbooks printing the correct budget. The highwater mark for us this year is about $200,000. We have two years to spend monies acquired from the Corporation for Public Broadcasting. Austin has added more classes to the budget to create a more detailed view of how we are spending station money. The board would like to see a copy of the budget in larger print and maybe just quarterly or one total sum of each class. Luke asked what the tower revenue consisted of, Austin explained that GCI and NOAA each lease tower space from KSDP. The board is interested in seeing copies of these contracts. Austin asked if the board would approve the budget because it needs to be submitted to APBC on April 19th. We are pretty much done with this fiscal year, in the final quarter. Austin noted that he needs to get the budget to the board in a more timely manner. Luke made motion to approve budget for FY13. Dan seconded. Discussion; Luke would like to see the FY14 Budget earlier. All in favor. Motion passed.

c.) State Basketball: Jim was wondering if KSDP was going to broadcast the state basketball games. Austin is leaving town on Thursday and will be out there to announce the basketball games. Austin has reached out to other radio stations to see if they needed broadcasters and maybe be willing to pay a fee to KSDP. Board thinks Austin is doing a great job with broadcasting games.

d.) Cell Phones: Luke noted that Austin has been using his personal cell phone to cover and broadcast games and thinks that he should not have to be doing that. Luke recommends that Austin get a cell phone and plan through the station because he is the General Manager. Luke suggested GCI coverage because AT&T does not work that well out here. Maybe could  try to cut a deal with GCI since they do lease the station tower.

 

  1. Public Comment and Discussion

Luke voiced that the radio station feels more community based and he likes the direction that we are going.

  1. Next Meeting

Next meeting scheduled for Thursday, April 25, 2013 at 5:30PM at the KSDP Radio Station Office.

  1. Adjournment

Dan moves to adjourn the meeting. Jim seconded. All in favor. Motion passed. Meeting adjourned at 6:46 PM.

 

Minutes submitted by Shalene Chebetnoy-Jackson, Administrative Assistant

Minutes reviewed by Austin Roof, General Manager

 

Signature:_____________________________________  Date_____________

Austin Roof, General Manager

October 23, 2012 KSDP Meeting Minutes

Posted on: March 13th, 2013 | Author: Sha | Filed under: Minutes

 

MEETING MINUTES

 

  1. Call to order

Luke Meinert called the meeting to order at 5:36pm on Tuesday, October 23, 2012 at the Sand Point KSDP Radio Station.

  1. Roll call

The following persons were present:

 

Board members present: Luke Meinert – President; Jim Brown – Vice President; Dan Williams – Secretary/Treasurer

 

The following persons were excused: Jack Foster – Director; Marta Varga — Director

  1. Approval of Agenda

Jim motioned to approve agenda. Dan seconded. All in favor. Motion passed.

 

  1. Approval of minutes from last meeting

Two corrections to be made to last meeting minutes.

a.) In Executive Session it says Jim made a motion and then seconded it. Luke actually seconded that motion.

b.) The time for the next meeting says October 16, 2012 when it was supposed to say October 23, 2012.

Upon correction of minutes, Dan made motion to accept corrected minutes. Jim seconded. All in favor. Motion passed.

(Marta Varga; Director joined the meeting at this time.)

 

  1. Reports

a.)    General Managers Report:

1.) Austin gave an update on KSDP’s financial position. We are at our low water mark financially and will be receiving the next round of CPB funding next month. We will be receiving 70% in the first payment this time instead of 50%. This should not change anything, but the board may want to explore what options this will make for us.

2.) For projects it was noted that the back-up generator project and the King Cove tower installation were both completed. The next project that is currently underway is the rebuilding of the wall that holds the outdoor windows in the production room. There have been issues with leaking water for many years. Emil Mobeck will be working on this wall as he is already working on other walls in the City Building. This is part of the FY12 legislative grant.

3.) Austin mentioned an upcoming grant from NCME that focuses on educational challenges. The Dutch Harbor news team has been contacted for possible collaboration.

4.) Creating a new pilot position for a News Director/Site Tech was also discussed. This position would be a six month pilot project and will be in charge of creating new and original content as well as maintaining our technical systems already in place and even helping us develop new technical projects.

 

b.)    Administrative Report:

Shalene was out sick. Did not give oral report. Not a lot of significant change in this department.

 

c.)    Programming Report:

There was discussion of the change in programming that took several of the top of the hour news broadcasts off the air. This was something we have had some comment on before.

 

  1. Old Business

No Old Business

 

  1. New Business

a.) Generator Update:

The generator project is complete and in better shape than originally planned.

b.) Credit Card EFT Payment

The credit card has a low limit that we reach quickly. Paying by check makes things even slower, sometimes taking weeks before the balance is cleared so we cannot use the credit card half of the time. This would be remedied by allowing a pay by phone EFT payment on the credit card. We would continue to use two signatures by the board to approve the payment and the payment approval form would be attached to the statement similar to a check.

There was discussion on how to alter the language in the By-Laws for an EFT approval. After discussion the language was agreed that in Article V under the section titled “Checks, Drafts, Etc.”, “EFT Payment” would be added to the list of approved options. And that to the section titled, “Credit Card” “EFT Approval Form” would be added to the end of the paragraph. Marta made motion to add language. Jim seconded. All in favor. Motion passed.

 

  1. Executive Session

a.) Discussion of the proposed News Director/Site Tech job had support from the board.     Many wanted to see more original programming. Luke wanted to make this a large national search. It was decided to begin the search for the position. Marta made motion.     Dan seconded. All in favor. Motion passed.

 

  1. Public Comment and Discussion

There was no public comments. Luke did comment that it would be nice to have pictures of the finished projects for the board on the website. Also several questions were asked about certain line items on the budget and were answered to satisfaction.

 

  1. Next Meeting

Next meeting scheduled for Tuesday, January 8, 2013 at 5:30PM at the KSDP Radio Station Office.

  1. Adjournment

Dan made motion to adjourn meeting at 6:30PM. Marta Seconded. All in favor. Motion passed.

Minutes taken by: Austin Roof, General Manager

Minutes submitted by: Marissa Williams, Intern

Minutes reviewed by: Shalene Chebetnoy-J, Administrative Assistant & Austin Roof, General Manager

Title: General Manager  Signature:_______________________________Date:__________

                                                                  Austin Roof

 

August 21, 2012 KSDP Meeting Minutes

Posted on: March 13th, 2013 | Author: Sha | Filed under: Minutes

 

MEETING MINUTES

 

  1. Call to order

Luke Meinert called the meeting to order at 5:38pm on Tuesday, August 21, 2012 at the Sand Point KSDP Radio Station.

  1. Roll call

Shalene called the roll.  The following persons were present:

 

Board members present: Luke Meinert – President; Jim Brown – Vice President; Dan Williams – Director; Marta Varga – Director

 

The following persons were excused: Jack Foster — Director

 

KSDP staff present: Austin Roof – General Manager; Shalene Chebetnoy-J – Administrative Assistant; David Dillard – DJ.

  1. Approval of Agenda

Luke moves to add under Executive Session b.) Hourly employee salary. Jim seconded. All in favor. Motion passes.

 

  1. Approval of minutes from last meeting

Jim made motion to approve minutes from last meeting. Marta seconded. All in favor. Motion passed.

 

  1. Reports

a.)    General Managers Report:

Austin talked about the highlights of what is going on with the station right now. Finances—7% decrease in funding from the CPB due to budget cuts but this will not affect the radio station.

Generators—they are up and running. Clint Stark will be back this way sometime in the near future to update them.

Luke asked who was doing the audit. Austin explained that the people doing it have done it before. Luke suggested  for future reference that maybe we could bring in an outside accounting firm

Austin gave update about Nolan Brothers trip to King Cove to redo the tower.

The membership drive will be in September with Board Elections to follow.

b.)    Administrative Report:

Shalene gave an oral update about the work that she has been performing at the station. She has been closely working with Austin to prepare everything needed for the audit. Also all other office duties as assigned. Shalene asked is maybe KSDP should broadcast live at the Salmon Derby. She will get in touch with Tina.

 

c.)    Programming Report:

Dave gave an oral report about programming. He talked about his live show and how the public is giving positive feedback. He has KSDP Facebook page open when he is on air. He is also downloading music daily.

 

  1. Old Business

a.)    Strategic Planning Update:

Talked a bit about membership. The membership luncheon in May brought in a few members. In the future, Austin commented on maybe doing a gala event. More talk about strategic planning at next meeting.

 

 

  1. New Business

No new business.

 

  1. Public Comment & Discussion

Shalene brought up possible OJT. Austin said he would talk to the principal in a couple days.

  1. Executive Session

Jim made motion to approve salary of $55,105 for General Manager who is required to to a 3 credit course in business management or communications broadcasting. Jim seconded. All in favor. Motion passed. Jim made motion to give all hourly employees a $1 raise. Marta seconded. All in favor. Motion passed.

 

  1. Next Meeting

Next meeting scheduled for Tuesday, October 16, 2012 at 5:30PM at Station Office.

  1. Adjournment

Jim made motion to adjourn meeting. Dan seconded. Meeting adjourned at 6:19PM.

Minutes submitted by: Shalene Chebetnoy-J, Administrative Assistant

Minutes reviewed by: Austin Roof, General Manager

Title: General Manager  Signature:_______________________________Date:__________

                                                                  Austin Roof

 

April 5, 2012 KSDP Meeting Minutes

Posted on: March 13th, 2013 | Author: Sha | Filed under: Minutes

Minutes 4-5-12